A guide to help you choose the ideal venue for your event.
Why Asking the Right Questions Matters
Choosing a venue is more than picking a beautiful space; it's about making sure it fits your event’s needs. The right questions help you avoid surprises.
The Must-Ask Questions
Before signing a contract, here’s what you need to clarify:
- What’s included in the rental fee? Is the rental fee inclusive of furniture, AV equipment, and setup/cleanup services?
- What are the payment terms? What are the deposit requirements, and when is the final payment due?
- What’s the cancellation or refund policy? Make sure to understand the venue’s cancellation or refund policies to avoid future issues.
- Are there vendor restrictions? Are there any restrictions on vendors, such as exclusive catering or decor partnerships?
- What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
- Are there time restrictions? Inquire about time limits, such as setup, breakdown, and event conclusion times.
Tailoring the Venue to Fit Your Vision
To truly personalize your event, ask about the following aspects of the venue:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Visit in Person
Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.
The Claridge Advantage: Simplifying Venue Selection
At Claridge, we prioritize transparency and flexibility to ensure your event exceeds expectations. Our team is ready to answer all your questions and guide you through every step of the process.
